ClubsBuddy is a flexible and easy to use bookings, fees, memberships, events and communication system.

Perfect for sports organisations, holiday / after school / breakfast club providers and much more

Save money and time by combining your communications, membership subscription management, fee collections, attendance registers, bookings for camps, clubs and wrap around care and payments into one mobile enabled solution that automates communication as you use it.

ClubsBuddy is an integrated cloud based solution for one, some or all of the following:

Club & Activity Bookings

Custom Club Software - ClubsBuddy

Allow bookings/signup for free or chargeable events. Even set amount required for pre-payment and allow the rest to be added to the users ClubsBuddy balance.

Event Management

Event Bookings with ClubsBuddy

You can manage all events in ClubsBuddy. Unlike other system once activities are booked or setup you can take registers, send invites, message the group and more…

Attendance Registers

Take attendance registers at any event that exists within ClubsBuddy. Breakfast clubs, trips, camps, after school clubs and more.

Fees & Payments

Payments for Clubs | ClubsBuddy

Allow parents to pay for the wrap around care, camps, tickets and clubs on the same system with one unified balance and complete with a ‘one-click’ chase payment feature

Parent, Coach & Member Communications

Parent Communications Software | Clubsbuddy

Use the same system to communicate at event, group, region or whole organisation levels without any double entry


Membership Management Software | ClubsBuddy

You can manage all events in ClubsBuddy. Unlike other system once activities are booked or setup you can take registers, send invites, message the group and more…

Custom Registration Forms

Custom Membership Registration Forms | ClubsBuddy

Collect the information you need to receive during member registration such as attainment level, medical information and more

Fulfil Safeguarding

Safeguarding for Clubs | ClubsBuddy

With attendance registers, communications and custom fields, make safeguarding a simple process using ClubsBuddy

ClubsBuddy works for a variety of different ‘clubs’

Worthing Football Club Development Centre runs weekly sessions for over 150 children from aged 7 to 18. They are committed to providing a high quality, professional football development programme open to players of all ages and abilities from the surrounding community.

Recurring Membership Billing
Online Payments
Parent Consent for Fixtures
Attendance Registers for Training
Parent Communications
Parent / Coach Evenings
Custom Forms for Ability Monitoring

Red Balloon Foundation – Christian children’s, youth and families charity based on the borders of Essex and Greater London, leading projects in schools, churches and the wider community.

After School Club Instant Bookings
Membership Management
Online Payments
Parent Communications
Holiday Club Bookings
Attendance Registers
Live Guardian & Medical Lists

Little Forest Folk are London’s first full time outdoor nurseries for 2-5 year olds offering childcare in a magical site where children’s imaginations are free to run wild. Barnes, Chiswick, Fulham, Wandsworth, and Wimbledon.

Holiday Camp Bookings
Online Payments
Custom Registration Forms
Dietary & Medical List Reports
Parent Communications

Raha International School has empowered students with the skills, tools and passion necessary for life-long learning. Raha were the first school in Abu Dhabi to be fully authorised to offer all three IB programmes.

Holiday Camp Bookings for Non-School Students
Camp Payments Reconciliation
Attendance Registers
Parent Communication
Staff Communications
Mobile Registers

Kids Coaching Hive was formed to continue the delivery of exciting, active sports clubs delivered by a team of enthusiastic dedicated coaches including from Netball, Football, Athletics & Hockey.

Future Stars – Childen’s Activity & Play Centre based in Scotland that offers clubs & classes, activity camps and out of school services.

Global Camps offer a rounded mixture of foreign language learning, sports coaching and outdoor education to keep your young ones active during the school holidays.

Active School’s goal is to improve Physical Education across Sussex, Kent and the Home Counties. They work with schools to support PPA cover, consultancy, CPD or leadership training.

SuperCamps provides school holiday activity camps for kids aged 4- 14 years. Running at 56 locations from across the UK

Holiplay offers breakfast clubs, after school clubs and holiday camps in South London

Community Coding Club aims to bring digital skills, awareness and opportunities to local communities in collaboration with schools through their clubs

Next Thing Education run after-school clubs and holiday camps where children to have fun, get creative and absorb our knowledge of all things coding.

extra curricular activities management software system

For all Organisers, Admin Staff, Parents and Members

ClubsBuddy benefits not only the staff, but the members and parents of an organisation too. Each user has personalised information delivered to them via mobile, tablet or the web.

Only view what is important to you.

Request a demo

ClubsBuddy is a sister product of SchoolsBuddy which is trusted by schools in over 35 countries around the world including:


Organise after school clubs, breakfast clubs, holiday camps, sports fixtures and more

Organise any team or any group of members in your club for any type of event.

e.g. sports team fixtures, after school clubs, music lessons, holiday camps


Send communications about any event at any time or to any group in your club

Communicate with all organisers, members and parents via ‘push’ or ‘in app’ notifications and e-mail.

Work efficiently and when you want to via our mobile app’s or the web.


We take child safety seriously. It is as important to us as it is for you

At all events know who to expect and record attendance via our mobile registers.

Instantly handle any emergency with ICE info, absence alerts, medical data, map locations and travel updates available in your handset.

Developed with mobile as the priority

Organise on the move, take registers out in the field and communicate directly into the handset of members and parents.

Advanced activities management through integrated messaging, signup and registers.

Request a demonstration either onsite or via Skype